| Description | The Lexington Public Schools is dedicated to the goal of building a culturally diverse workforce committed to teaching and working in a multicultural environment and strongly encourages qualified applications from all cultures, races, and backgrounds.
Position Title: Assistant Superintendent for Finance and Operations
FLSA: Exempt
Reports to: Superintendent of Schools
Terms of Employment: Full-time twelve-month work year. Salary range: Based on qualifications and experience. Vacation, Sick, Personal, Bereavement, Holidays: based on contract and central administrator equivalents.
$155,000 - $170,000
Start Date: July 1, 2019
JOB GOAL:
This position is accountable, under the direction of the Superintendent of Schools and in accordance with appropriate statutes, regulations, and School Committee policy, to serve the district in all matters related to financial and administrative services. The position is appointed by the School Committee as required under Massachusetts General Laws c. 71, Section 59. The position serves as the School Business Administrator for the district. The position serves as the school district’s Chief Procurement Officer, as appointed through School Committee and delegation granted by the Town Manager.
DIMENSIONS:
Students: 7,200 (approximately)
Schools 9
Personnel: 1,750 (approximately)
Total School Budget: $120,000,000 (all funds - approximately)
GENERAL SUMMARY:
The Assistant Superintendent for Finance and Operations reports directly to and works with the Superintendent of School. Reporting directly to the incumbent are the Assistant Director of Finance, Transportation Coordinator, Procurement Operations Manager, Executive Assistant, Food Services Management Company Contractor, and the Extended Day Contractor.
The incumbent is concerned with responsibly and responsively managing a service-driven operation focusing on all financial and administrative affairs of the district. This includes staff development, collective bargaining, financial tracking and reporting, general fund and special revenue fund accounting, revenue tracking and reconciliation, certified and classified payroll, public bidding and leasing for services, supplies, and equipment, contract management, budget development and management, records management, state and federal reporting, risk management/insurance, transportation (regular education and special education), food service, print center operations, and school traffic mitigation efforts.
The incumbent works with and serves the principals, coordinators, department heads, teaching and district support staff. The incumbent works with Town of Lexington offices, which includes but is not limited to the Town Manager, Human Resources, Department of Public Facilities, Finance, Budget, Technology, Police, Fire, Public Works, Town Clerk, and Recreation.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Lead the annual budget development process for the district’s capital and operating budgets. Consult and advise school budget managers in developing budgets requests; evaluate all budget requests; and oversee superintendent/school committee budget compilation and distribution.
Prepare multi-year financial projections that address the strategic and long-range planning efforts of the District, including enrollment changes, system-wide goals, and facilities.
Manage budgetary and financial affairs of the district, including handling of all funds, accounting, and reporting procedures and planning.
Work closely with the Special Education Director and the Special Education Financial and Operations Manager on all aspects of the Special Education budget, including grants and other revenue sources, expenditures, including out-of-district tuitions.
Provide guidance with finance and budget related inquiries and requests from district leadership, principals, department heads, and district support staff.
Inform Superintendent timely of significant changes in district’s financial status.
Prepare and present quarterly financial status reports to School Committee and other financial reports as needed for senior management, program administrators, boards, and committees.
Provide the School Committee, Superintendent and other management staff with appropriate financial information to assist in the decision-making process, including collective bargaining.
Oversee School Committee’s approval of payroll and accounts payable batches/warrants.
Supervise and administer various financial and administrative functions by providing direction to Assistant Director of Finance, Procurement Operations Manager, Transportation Coordinator, and Executive Assistant – Finance and Operations.
Oversee Medicaid/E-Rate reimbursement/claiming processes throughout the year.
Oversee a Food Service program of the highest level, providing students and staff with nutritional and healthy breakfast/lunch options compliant with federal, state, and local laws, policies, and guidelines.
Oversee Extended Day program providing high-quality after-school care at six elementary schools in the District.
Oversee district’s annual tax sheltered annuity program (403b) compliance filing.
Consult legal counsel for clarification and guidance on matters of policy, contracts, and other legal natures.
Prioritize and manage simultaneous time-sensitive projects, including those which have conflicting needs, and follow-up on time-critical issues to ensure successful and timely completion. Complete critical aspects of deliverables with a proactive, expeditious and hands-on approach to best support the Superintendent of Schools to lead the district effectively.
Support Superintendent of Schools with special projects as directed. Chair/Co-Chair ad-hoc projects/committees/task forces as necessary.
Participate in system-wide policy development.
Coach, supervise, and evaluate staff.
Ensure the compilation and submittal of financial data to federal, state, and local agencies and committees.
Work collaboratively and collegially with Town Hall staff to coordinate all financial and administrative services.
Provide support, tools, and resources to Principals to enhance site-based management practices and support.
Develop and administer procurement systems for supplies, services, and equipment that are compliant with all necessary federal, state, and local requirements/laws. Serve as the School Committee’s Chief Procurement Officer and assume such responsibilities as required by law and School Committee Policy.
Administer district procurement card program
Manage contracts with all outside vendors.
Oversee annual audits of general fund, student activity, gift, grant, and revenue generating accounts and programs.
Serve as the School Department’s MUNIS system administrator.
Oversee district’s risk management functions in coordination and collaboration with the Town.
Maintain records in accordance with state requirements.
Maintain associated areas on district website. Ensure positive web presence is maintained for greater community access to applicable areas of responsibility.
Meet with School Committee in Executive Session to discuss strategy with respect to collective bargaining and to assist the Superintendent of Schools with collective bargaining. Serve as a member of the collective bargaining team representing the School Committee.
Attend School Committee, Town Meeting, and Town finance meetings (as needed).
Serve as liaison to the PTA/O President’s Council (when needed), School Health Advisory Committee (SHAC), School Committee Finance Subcommittee, School Committee Policy Subcommittee (when needed), Town’s Appropriations Committee, Town’s Capital Expenditures Committee, Town’s Transportation Safety Group, Town’s Senior Management Team,
Perform such other tasks and assume such other responsibilities as the Superintendent may assign.
SUPERVISORY RESPONSIBILITY:
The position is the evaluator and immediate supervisor of the Assistant Director of Finance (1), Procurement Operations Manager (1), Transportation Coordinator (1), and Executive Assistant – Finance and Operations (1). The position oversees and is responsible for Food Service Management Company (FSMC) and Extended Day contractors.
The position is a contributing evaluator to the following positions: Special Revenue Funds Manager (1), Financial Analyst (1), Finance and Accounts Payable Clerks (3), Payroll Specialist/Supervisor (1), and Print Center Technicians (2).
Position is responsible for assigning finance and operations related tasks and provides direction and supervision in carrying out such tasks.
MINIMUM EDUCATION & EXPERIENCE:
Master’s degree in public administration, business or a related discipline and five to ten years of finance/budget related work experience. Incumbent must possess valid DESE School Business Administrator licensure, Superintendent/Assistant Superintendent licensure, and Massachusetts Certified Public Purchasing Official (MCPPO) certification preferred.
QUALIFICATIONS:
Knowledge of:
- Principles and practices of public administration
- Principles and practices of financial accounting and reporting
- Pertinent Federal, State and local laws, codes and regulations
- Modern office procedures, equipment and computers
- Principles and procedures of confidential record keeping
Ability to:
- Communicate clearly and concisely, both orally and in writing, and maintain effective relationships
- Compile, manipulate, and analyze large amounts of financial data with high levels of accuracy and attention to detail
- Exercise discretion with sensitive information
- Operate computer and various software programs necessary for performing assigned duties
- Understand and develop processes and structures related to financial management
- Maintain accurate print and electronic records
- Work with Public Faciltiies on capital planning
- Working knowledge of MSBA
- Work closely with town in support of schools
- Track enrollment trends and forecasts
EVALUATED BY: Superintendent of Schools
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands or arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Applicants for employment are considered without regard to age, physical, mental or psychiatric disability, genetics, race, religion, sex, sexual orientation, gender identity, marital status, national origin, or military status.
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